Guidelines for Advertising Jobs

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Required items/language in ads

  1. Job title
  2. Application deadline
  3. Method of application: http://jobs.ua.edu
  4. EEO/AA tagline: The University of Alabama is an Equal Opportunity Educational Institution/Employer or EOE/AA.

Sample Ad
HRIS ADMINISTRATOR
The University of Alabama seeks a creative and experienced systems professional that will define the needs of our HRIS system, provide technology solutions and manage all HR software. Visit Employment Opportunities at jobs.ua.edu for more information and to apply. Closing date 6/19/04. EOE/AA  The University of Alabama is an equal-opportunity educational institution/employer.

Use of Ads for Non-Exempt (Hourly paid) Jobs
In addition to the UA website, the department may determine that it is necessary to utilize additional advertisement venues to attract a diverse pool of qualified candidates. The department must include a copy of the ad within the on-line Job Requisition for review prior to it being placed in any advertising venue. The guidelines listed above in the Required Items section applies.

Use of Ads for Exempt (Monthly paid) Jobs
Unless otherwise approved, all exempt jobs should be advertised in venues outside of the UA website. The department must include a copy of the ad within the on-line Job Requisition for review prior to it being placed in any advertising venue. The guidelines listed above in the Required Items section applies.

Methods of Advertising

  1. Unless otherwise approved, all staff positions recruited by the University should be listed on the UA J.O.B. website.
  2. The hiring department must identify other advertising venues that will attract a diverse pool of qualified applicants to include print publications, list serves, letters of announcement, meetings, etc.
  3. The Office of Student Media in conjunction with Human Resources makes available a comprehensive statewide classified advertising program offering consistent and professional ads at significally reduced recruiting costs.  Contact the Office of Student Media at 348-2456 for more assistance.
  4. NOTE: If using a web-based job posting service (i.e. Monster.com) make sure to refer potential applicants to the UA J.O.B. website to apply - jobs.ua.edu
  5. The University has committed to certain actions in order to attract qualified minority candidates for all Administrative/Professional/Executive (EEO 3 and EEO 1) recruitments:
    The hiring department should minimally do the following:

*Include African Americans on the search committee if feasible;

*Consult with African American employees to identify prospective
applicants;

Human Resources will do the following:

*Send a notice of exempt staff job openings to the Black Faculty Staff Association and to the historically black colleges and universities in Alabama.

  1. Following are some websites that have been used for EEO 3 and EEO 1 jobs.
    The Journal of Blacks in Higher Education: www.jbhe.com
    ExecSearches.com: www.execsearches.com
    HigherEdJobs.com: www.higheredjobs.com
    The Chronicle of Higher Education: http://careers.chronicle.com
    Association of American Colleges and Universities: www.aacu-edu.org

Contact the Affirmative Action Coordinator in your area
for assistance in outreach efforts. For a complete listing,
click here http://eop.ua.edu/affirmativeactioncoordinators.htm

Length of recruitment period

For exempt (salaried) jobs:

Regular: Minimum of 21 calendar days
Temporary: Minimum of 14 calendar days
EEO 1: Minimum of 30 calendar days

For non-exempt (hourly) jobs: Minimum of 5 business days

SPECIAL INSTRUCTIONS FOR EEO 1 RECRUITMENTS

  1. A search committee must be used for all EEO 1 recruitments
  2. The job must be open and advertised for a minimum of 30 days
  3. Active outreach must be made to attract female and minority candidates (beyond what is listed above in item #4). Contact the Affirmative Action Coordinator in your area or the University Compliance Officer/Director EEO Programs (348-5855) for assistance in outreach efforts.
  4. The Provost must review all candidates selected to be interviewed prior to contacting any applicant. Departments should not conduct interviews before receiving approval form the Provost.  HR will forward  the applicants information to the Provost once those candidates have been identified in the on-line recruitment system.

For more information or assistance with your search, contact your HR Partner located in 303 Rose Administration, 348-8213.

 

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