1. HIRING DEPARTMENT:
   a. Using your assigned user name and password, create an on-line job Requisition completing all applicable fields, and submit the requisition to the next approval level by clicking on the button of the approval level you are sending it to.
   *If you do not have a user name and password for the UA On-Line Recruitment System, you may submit a request for this at jobs.ua.edu/hr.
   *You must have an approved position description in order to create a requisition.
   b. If the position is to be advertised outside of the UA's website include a copy of the position advertisement in the Job Requisition (an abbreviated ad can be used) along with the venues and dates of publication. See Guidelines for Advertising for further information. Click here.
   *Unless otherwise approved, all exempt job recruitments should be advertised in venues outside of the UA website.
2. DEPARTMENT HEAD, DIRECTOR, DEAN AND VICE-PRESIDENT:
   a. Review and approve, as appropriate, the Requisition. Submit it to the next approval level by clicking on the button of the approval level you are sending it to.
3. HUMAN RESOURCES:
   a. An HR representative may contact the Hiring Department to finalize preferred qualifications, skills tests, supplemental questions, the search plan (advertising and search committee) and/or open and closing date of job.
   b. An HR representative will change the status of the Requisition to "Approved" which posts the position on the UA Recruitment website as of the Actual Open Date. For exempt job recruitments, a notice will also be sent by Human Resources to the members of the Black Faculty Staff Association and the historically black colleges and universities in Alabama.
   c. If skills' testing is required for a job, HR will forward applicants that have passing test scores and will change the status of applicants accordingly.
4. HIRING DEPARTMENT:
   a. Posts approved job announcement on any advertising venue outside UA's website.
   b. Reviews applications via the on-line system and verifies that these applicants do in fact meet the minimum qualifications as stated in the job posting. If not, changes the applicants' status to "Not Hired" with the appropriate not hired reason.
   c. Runs and reviews the Applicant Summary Report to determine if a good, qualified, diverse applicant pool has been obtained. If not achieved, determines additional recruitment efforts and, if needed, contacts the HR representative.
   d. Determines which applicants are to be interviewed, changes the status of each applicant to be interviewed to "HR Interview Review."  Schedules interviews after the applicant status is changed to "Approved for Interview" by HR.
5. HUMAN RESOURCES:
   a. Verifies that applicants selected to be interviewed meet minimum qualifications as advertised, obtains additional information if needed. For EEO 1 jobs, a review will also be completed by the Provost's office.
   b. Changes the status of the applicants to "Approved for Interview" or "Not Hired" as appropriate.
6. HIRING DEPARTMENT:
   a. Conducts interviews of approved applicants and changes the status of the interviewed applicants to "Dept Interview Conducted" and the status of the applicants not interviewed to "Not Hired' with the appropriate not hired reason.
   b. If the position requires MVR, change the status of the applicant to "pending MVR."  The completed MVR release form must be submitted by the Hiring Department to Risk Management.  Upon receipt of an acceptable MVR, HR will change the applicant's status to "MVR Approved."
   c. If the position requires a Background Check, changes the status of the of the applicant to "Pending Background Check."  Upon receipt of an acceptable Background Check report, HR will change the applicant status to "Background Check Approved." Department then makes selection of the final candidate(s) changing the status of selected applicant(s) to "Finalist Recommendation."      d. Completes Hiring Selection Information section, and submits the Requisition to the next approval level by clicking on the button of the approval level you are sending it to. (Scroll to bottom of page after completing the Hiring Selection Information and click on the View Posting Summary button to get to the approval level buttons).
   

1. DEPARTMENT HEADS, DIRECTORS, DEANS:
   a. Reviews Hiring Selection Form for appropriate justifications and approves, if appropriate, and submits the Requisition to the next approval level by clicking on the button of the approval level you are sending it to.  The last approval step prior to being submitted to the Vice-President/President is "HR Review Offer."
2. HUMAN RESOURCES:
   a. HR representative reviews the Hiring Selection Form for acceptable background investigation information i.e. acceptable MVR, background check and appropriate justifications on selection and compensation, and makes recommendations as appropriate. If further approval is needed, changes status of Requisition to "VP/Pres Appr Offer". Changes status of Requisition to "Ready for Offer", if appropriate.
3. VICE-PRESIDENT/PRESIDENT:
   a. Reviews Hiring Selection Form for appropriate justifications, approvals and recommendations, and approves if appropriate.
   b. Change status of Requisition to "HR Approve Offer ".
   c. If Vice-President/President does not approve the requisition, the requisition will be returned to the hiring department for additional information or modification.
4. HUMAN RESOURCES:
   a. Once appropriate approvals have been received, change status of requisition to "Ready for Offer".
       *HR representative will seek President's approval if appropriate before the requisition status is changed to "Ready for Offer."
5. HIRING DEPARTMENT:
   a. Extend offer and send offer letter found here.
   b. Change status of final candidate to "Offered Job". Change the status of remaining candidates to "Not Hired" with the appropriate not hired reason.  Candidates interviewed should be placed at "Dept Interview Conducted" prior to being placed at "Not Hired" with the appropriate not hired reason.
6. HUMAN RESOURCES:
   a. When the hiring paperwork has been submitted and processed, HR will change the status of requisition to "Filled" and the status of final candidate(s) to "Hired".

Revised 5/15/2007